Memorandum for Record: An Important Tool in Army Record Keeping

The Memorandum for Record is one of the most important documents in the United States Army. It is popularly known as the MFR. It is a very important tool used in recording facts, decisions, and events that are of essence. This blog post discusses the purpose of MFR and how to develop an effective MFR. This paper shall also outline the structure and importance of MFRs in operations.

Purpose and Importance

A memorandum for the record is written by the MFR. It can also be written by informal conversations, meetings, or other events. The intention is to recall these for use in the future. It is also an in-house, informal document showing information that usually under most circumstances does not get in writing.

This includes a phone message or notes from a meeting. MFRs are, in this respect, important tools to keep records in the Army, accountability, and control of communication accordingly.

Format and Structure

An MFR is formatted as a standard Army memorandum. It is prescribed under Army Regulation 25-50. This regulation governs the preparation and management of Army correspondence1. The basic format entails:

1. **Heading**: Office symbol, date, and subject
2. **Body**: Expanded information regarding the event or decision taken
3. **Signature Block**: Author’s name and rank, and position

It is for the most part, like an informal memorandum, except that “RECORD” is typed in lieu of the addressee1.

Key Components

Writing an MFR, the following are key items to include:

1. **Date and Time**: Indicate time and date on which the event or conversation took place
2. **Participants**: Provide the names and titles of everyone involved
3. **Purpose**: Indicate exactly the reason for the meeting or conversation
4. **Discussion Points**: Summarize key points discussed
5. **Decisions Made**: Indicate any conclusions or actions agreed upon.
6. **Follow-up Actions**: Indicate assignments or next steps.

How to Write a Good MFR

For a good useful MFR,

1. **Be Timely**: Write the MFR as soon as possible after the event for accuracy
2. **Be Concise**: The material should be clear and to the point
3. **Be Objective**: Stick to facts without expressions of personal opinions
4. **Be Specific**: include relevant information which might later be important to refer to.
5. **Avoid Jargon/Use Plain English**: do not use any term or abbreviation about which the addressee may be in ignorance

Common Army Uses of MFRs

Commonly encountered situations which are documented with MFRs in the Army include:

1. **Counseling Sessions:** documenting discussions between leaders and subordinates
2. **Minutes of Meetings:** documenting relevant information from meetings
3. **Telephone Conversations:** documenting the important aspects of conversations per phone call
4. **Putting Informal Agreements on Record:** Writing down a verbal commitment or understanding
5. **Recording Historic Data:** Putting on permanent record the occurrence of an event or a decision

Digital Signatures and Electronic MFRs

The Army is finding new ways to exploit technology in most of its functions. Today, many MFRs are written and signed electronically. Digital signatures ensure that such documents are not altered and are genuine[1]. When you write an electronic MFR the format and all the guidelines remain the same as the hard copy.

Legal Consequences

MFRs can have legal implications. Reports may serve as exhibits for investigations, courts-martial, or other administrative actions. Building these reports should be done with accuracy and in detail. Effective Tips in MFR Management

The following will help to maximize the use of MFRs:

1. **Establish a Filing System**: Allow MFRs to be filed in a logical accessible manner.
2. **Utilize Standardized Format**: Format all MFRs in accordance with AR 25-50
3. **Periodic Review**: From time to time, review stored MFRs to ensure appropriateness and accuracy.
4. **Security of Sensitive Information**: Identify and/or treat sensitive or classified MFRs accordingly.
5. **Personnel Training**: Instruct personnel on the importance and proper preparation of MFRs.

Conclusion

The Memorandum for Record is one of the most critical documentation tools in the Army. It allows individuals to capture and preserve information. Once the purpose, structure, and best practices for creation are realized, Army personnel will utilize MFRs to promote communication. They will ensure correct record keeping. More importantly, they will achieve mission success.

Remember that although MRfs are informal documents, they play a great role in conducting Army operations. The professionalism you put into the MFt should be the same as when you write any official correspondence. Pay attention to the details. In this way, you will be supporting and improving the effectiveness of the unit and, over time, the Army.

Sources:
[1] https://army-blank-memorandum-form.signnow.com
[2] https://www.maine.gov/dvem/policies/documents/AR%2025-50.pdf
[3] https://cascom.army.mil/staff/sja/